New: Calendar Automations

Last Updated October 17, 2018

You’re probably still getting used to our new look and playing with Calendar Filters, but there’s more! For busy tour and activity operators, new automation tools can help you save time opening up busy tour schedules, managing guide conflicts, and closing out empty tours.

Let’s break it down a bit.

Open More Busy Experiences

You’ve got a popular experience, you’ve set up pending instances and assigned guides. Now, you’re watching sales closely to open up more departures for your guests. Our first automation feature can take of this for you by opening the next pending event when the last open tour of the day reaches a certain sales point. As long as your pending events have a guide assigned, we’ll open it up for sales.

Close Out Empty Tours

Our next automation feature will save you from having to scramble a guide to a near empty tour at the last minute. Decide how many hours before a departure your empty experiences should be closed out. Your guides won’t worry about a scramble, and you won’t have to watch the clock on slower days.

Tour Guide Conflicts

We’re excited to see how our Partners make use of the third part of our automation feature.

Let’s say you’re testing out what departure times will be most popular on a given day. You could assign your top guide to lead a food tour at 11, 11:30, and 12:00 and whichever time sells a ticket first stays open! We’ll set the other two to pending. Suddenly you have flexibility in scheduling without the worry of needing guides in two places at the same time.

We hope you’ll enjoy our new automation features which are now live in your account. After logging in, head to the Global settings page and look for Calendar Automation in the left-hand menu bar.